Data Protection and Privacy Policy
“Labour Future” is a campaign or series of campaigns run from time to time by Labour Future (2025) Limited. The objects of our organisation are:
(a) to promote, develop and advocate policies for adoption by the Labour Party, and implementation by it when in government, that will deliver tangible improvements to the lives of the inhabitants of every part of the United Kingdom and/or further the cause of national unity within the United Kingdom; and
(b) to promote, develop and advocate measures to ensure that the Labour Party represents working people in every community across the United Kingdom and remains connected to them, including as appropriate the endorsement and/or support of any candidate for any office, public or otherwise.
We are committed to complying with data protection laws, including:
- The General Data Protection Regulation (EU) 2016/679 (“GDPR”) and any related legislation which applies in the UK, including any legislation derived from the Data Protection Act 2018.
- The Privacy and Electronic Communications Regulations (2003) and any successor or related legislation.
- All other applicable laws and regulations relating to the processing of personal information and privacy, including statutory instruments and, where applicable, the guidance and codes of practice issued by the Information Commissioner’s Office (“ICO”) or any other supervisory authority.
It is important that you read this Privacy Policy carefully to understand this policy regarding your Personal Data (as defined below) and how we will treat it.
Labour Future operates as a forum whereby you may sign up to receive information, and in doing so you must consent to this policy.
If you do not agree with any part of this Privacy Policy, please do not sign up to receive communications from us and do not communicate with us.
This document outlines how Labour Future processes and manages your personal data.
1. Data Controller
The Data Controller is Labour Future (2025) Limited. We are registered at ICO under reference ZB956581.
2. Contact
If you have any questions about this policy or for more information about how we use your data, or would like to exercise any of your rights, please contact data@labourfuture.co.uk.
3. Lawful basis for processing
All processing is carried out by consent, and in furtherance of democratic engagement, to support the objects of Labour Future. This includes any fundraising activity we may undertake in order to support democratic engagement or the objects of Labour Future.
4. Data
For the purposes of this Privacy Policy, the term “Personal Data” means any information which identifies you, or which allows you to be identified when combined with other information. It does not include data where your identity cannot be determined (“Anonymised Data”).
The Personal Data held is that provided by you when signing up to receive information, or that which you provide in any communication with us, including attending any event we may organise. We may also hold personal data that you provide via social media engagement including responses to online advertisements; surveys; email; by telephone or messaging application; or “in person” events.
5. How we will use your data
We hold your information in electronic data form and, for example, may use your information to:
- Send you communications, whether by email, telephone or other messaging apps, which you have requested by consenting to this policy and/or that may be of interest to you;
- Progress a request you have raised and send you information directly related to this;
- Carry out our obligations arising from any contracts entered into by you and us;
- Seek your views or comments on the services we provide or other issues;
- Notify you of changes to our services;
- Where we need to comply with a legal obligation;
- Where it is needed in the public interest.
6. Social Media Sharing
Our online content may offer social sharing features and other integrated tools (such as Facebook or X “Like” button). The use of such features enables the sharing of information with your friends or the wider public, depending on the settings you establish with the entity providing the social sharing platform. The social media platforms we use from time to time include Facebook, X, Instagram, Bluesky and Tik Tok.
This policy does not apply to your use of social media. Such platforms have their own terms and policies. You should consult them for further information.
7. Data Security
Personal Data is stored electronically and securely.
We take the security of all personal information seriously and have put into place robust physical, electronic and managerial procedures to safeguard your information against unauthorised access, theft and loss.
We limit access to personal information to those who have a genuine business need to know it. Individuals processing personal information will do so in an authorised manner and are subject to a duty of confidentiality.
We will report any suspected data breach to the applicable authorities and to individuals where we are legally required to do so.
8. Special Category Data
Special Category Data means Personal Data of the categories described in Article 9(1) of GDPR.
We only hold such data where you provide it, and it is therefore only processed with your consent.
9. Transferring your data outside the European Economic Area (EEA)
The UK has an adequacy decision in its favour from the EU, and this means that data can continue to flow between the UK and the EEA. Some service providers are located outside of the EEA and therefore it may be necessary to transfer your Personal Data outside of the EEA. Where the transfer of your data outside of the EEA takes place, we will make sure it is protected in the same way as if the data was inside the EEA, and it occurs only with your consent.
We will use one of the following safeguards to ensure this:
- Where the UK or European Commission has issued an adequacy decision determining that a non-EEA country or organisation ensures an adequate level of data protection;
- A contract in accordance with UK legal expectations is put in place with the recipient of the personal data obliging them to protect the data to the same standards as the EEA.
10. Data retention policy
We will only retain your Personal Data for as long as is necessary to fulfil our legal obligations or the purposes for which we collected it. If we do business with you, we may also retain and use some personal information as necessary to comply with our legal obligations, resolve disputes and enforce our agreements.
To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your Personal Data and whether we can achieve those purposes through other means, and the applicable legal requirements.
11. Cookies
The Labour Future website may use “cookies” and similar technologies to enhance the user experience. Please contact us should you require further information.
Cookies allow us to make a website easier to use, to provide you with a more personalised experience and to guard against malicious activities. You can remove or block cookies by changing the settings in your browser. However, if you disable or refuse cookies, please note that some parts of the website may become inaccessible or not function properly.
You can learn more about cookies on the following third-party websites:
12. Subject Access Requests
We will request verification of the identity of any individual making a request, to ensure we never knowingly share Personal Data with someone not authorised by the data subject to see it. We may also ask for further clarification and details if needed to ensure we understand the precise nature of any request.
We will respond within 28 calendar days, calculated from the day on which we have confirmed the identity of the requester, the precise meaning of the request, and confirmed it is a legitimate request provided for under UK law.
In accordance with ICO guidelines, we keep a log of Subject Access Requests that contains details of any request.
Data subjects have the rights as provided for under the Data Protection Act and in particular Articles 12-23 of the GDPR, principally the following:
- To be told whether any Personal Data is being processed;
- To be given a description of the Personal Data, the reasons it is being processed and whether it will be given to another organisation or other people;
- To be given a copy of the information comprising the Personal Data, and given details of the source of the data where this is available.
- Right of Access – you have the right to request a copy of the Personal Data held about you;
- Right of Rectification – you have a right to correct Personal Data held about you that is inaccurate or incomplete;
- Right to be Forgotten – in certain circumstances you can ask for the Personal Data held about you to be erased from our records;
- Right to Object – you have the right to object to certain types of processing, such as direct marketing;
- Right to Object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling;
- Right to Judicial Review – if we refuse your request under rights of access, we will provide you with a reason why, and you have the right to complain.
13. Will we share your data with anyone else?
We may need to share your personal data with a third party, such as the police, or a regulator if required to do so by law.
We may share your data with Mailchimp, for sending email communications. You can read more about Mailchimp’s policies on their website at https://mailchimp.com/help/gdpr-faq/
Your Personal Data may also be shared with like-minded organisations with objects similar to those of Labour Future but only in support of democratic engagement and in the furtherance of the objects of Labour Future.
Your Personal Data is only used as outlined here and within your reasonable expectations based on the nature of the communication and in support of democratic engagement.
We will never sell, rent or otherwise distribute or make public any of your personal information, unless legally required to do so.
We require all third parties to respect the security of your Personal Data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
14. Making a complaint
If you are unhappy with the way that we have processed or handled your Personal Data then you have a right to complain to the ICO, the supervisory body authorised by the Data Protection Act 2018 to regulate the handling of personal data within the United Kingdom.
The contact details for the ICO are:
- Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF
- Telephone: 0303 123 1113
- Website: https://ico.org.uk/make-a-complaint/
If you have any questions about the data held, please email data@labourfuture.co.uk.
Please note that proof of identity is required should you choose to exercise any of the above rights in relation to Personal Data.
15. Changes to this Privacy Policy
We may occasionally update this Privacy Policy. Please check this Privacy Policy page regularly to be kept informed of any updates as to how we are protecting your information. If there are changes that significantly impact your rights, we will contact you in advance.
16. Opt Out and Unsubscribe
Users may opt-out of receiving any or all communications from us by contacting us or selecting the “Unsubscribe” option on their email.